Administrative Stipends

Approval Authority

Vice Chancellors are authorized to approve administrative stipends up to one year for all staff employees, except students working in casual-restricted positions. Effective January 1, 2019, all stipends within Academic Affairs must be approved one level up outside of the unit. Delegated authority for academic departments will be the divisional Assistant Dean. For Dean’s offices and units without a divisional dean’s office, the delegated authority will be the EVC’s office. Department business officers should still endorse the stipend request by signing the approval form along with the supervisor prior to the request going to the Assistant Dean or EVC office for approval.  All requests must be in accordance with campus guidelines.  Administrative stipend requests for casual-restricted positions should be forwarded to the Assistant Director, Job Opportunities Program, for approval. Stipends extending beyond one year must be approved by Campus Human Resources, but first routed to the EVC Office for endorsement. For requests that require EVC office approval, please submit the administrative stipend approval form via email to evc-staffhr@ucsd.edu and cmuylle@ucsd.eduFor VC Research, email Stacey McDermaid at smcdermaid@ucsd.edu.

Required Documentation

Those authorized to approve administrative stipends must complete and maintain the Administrative Stipend Approval Form (available via Blink) in department files. Compensation specialists will randomly audit administrative stipends approved outside of the Human Resources Department for compliance with policies and collective bargaining agreements. The audit will include a review of the form and the changes entered into the PPS. Audit results will be periodically communicated to vice chancellors.

Division/Major Units/Schools Delegated Authority
Arts & Humanities Assistant Dean
Biological Sciences Assistant Dean
Colleges EVC Office
Dean's Office (all divisions) EVC Office
Enrollment Management EVC Office
Extension EVC Office
Graduate Division EVC Office
Jacobs School of Engineering Assistant Dean
Office of the EVCAA EVC Office
Physical Sciences Assistant Dean
Preuss School Assistant Dean
Rady School of Management EVC Office
Research Affairs Assistant VC - Research
San Diego Supercomputer Center (SDSC) Assistant VC - Research
School of Global Policy & Strategy (GPS) EVC Office
Social Sciences Assistant Dean
The Library EVC Office